Instructors Quick Start Guide

How to use the Instructor Dashboard

This guide is written as a practical runbook. Use it for onboarding, handovers, and quick troubleshooting.

Daily Startup Flow (Recommended)

1. Check Weather & Tides: confirm wind, gusts, tide, and any weather alert banner.
2. Confirm Instructor Availability: set/verify availability for today and next session block.
3. Review Current Session: pick level/session and inspect student list before launch.
4. Update Weekly Plan: drag activities and apply weather-safe alternatives if needed.
5. Log Notes & Incidents: capture student notes and breakages before end-of-day handover.

Dashboard Overview

• The sticky top nav jumps directly to each module.
• Use keyboard shortcuts for frequent actions.
• Section order is intentionally operational: environment → staffing → delivery → records.

Admin Panel: Users

Use this for account approvals and permission hygiene.

• Approve: grants dashboard access.
• Revoke: blocks access without deleting history.
• Delete: removes database user record and queues manual Auth deletion.

Weather & Tides

• Prioritize gusts + direction changes, not only average wind.
• Use chart controls (zoom/pan/reset/now) for trend checks before assigning drills.
• If alert banner appears, downgrade activity plan complexity and increase safety-boat coverage.
• Cross-check tide timing with launch/recovery and location constraints.

Instructor Availability

1. Pick start/end date and status (available/unavailable).
2. Click Set Range to apply the block.
3. Use Clear My Availability to quickly reset your own range.
4. Review calendar before assigning sessions/boats.

Interactive Map

• Add markers/safety boats and drag to match the real water setup.
• Use as a visual briefing aid during instructor handover.

Current Session – Quick Assessment

• Select level and session mode first.
• Review who is present and identify students needing priority coaching.
• Capture short structured notes while memory is fresh. (double click student name)

Student Management

• Add students with complete first/last name and correct level.
• Use search + filters before bulk actions to avoid editing wrong records.
• Use checkbox bulk actions for attendance, level moves and controlled cleanup.

Student Notes & Skills Assessment

• Pick level and student before writing notes.
• Keep notes actionable (what was observed, what to coach next).
• Generate Master Report for whole-group progress and leadership review.

Weekly Plan Templates

• Save reliable weekly patterns as templates.
• Load template early in week, then adapt per weather/staffing.
• Name templates clearly (e.g., "Beginner Week – Moderate Wind").

Weekly Planning Board

• Expand section and drag activities into each level/time slot.
• Use AI assistant for draft plan/risk briefing, then edit manually.
• Before printing: verify weather fit, instructor coverage and student ratios.

Instructor Resources

• Use View for quick checks and Download for offline/on-water use.
• Keep handbook versions aligned across instructors.

Breakages Log

• Log faults immediately with symptom + item + location.
• Review list at start of day to avoid rigging unsafe equipment.

Parent Management

• Create parent account and verify contact details.
• Link children correctly to avoid visibility/messaging mistakes.
• Use content tab for consistent parent comms.

School Settings & Billing

• Monitor current plan limits (students/instructors).
• Upgrade ahead of limit to avoid operational interruptions.
• Review invoice history for admin traceability.

EDICT / DICE Reminders

• Use EDICT and DICE as pre-brief teaching quality checklists.
• Great for assistant onboarding and coaching consistency.

Troubleshooting (Common Issues)

• Data not loading: refresh once, verify school selection, then confirm network/auth status.
• No users visible in admin: check role permissions and ensure you are in the correct school context.
• Student list looks wrong: clear active filters and reselect level.
• Weekly plan confusion: reset view, reload template, then apply only essential edits.